Terms and conditions

To book your photo session, you need to agree to the terms and conditions by paying a booking fee. Please read the terms and conditions below and check the box at the end of the page to confirm your booking.

The terms and conditions outlined below establish the understanding between Stephanie Vargas, who operates under the name ‘Steph V Photography,’ referred to as “the Photographer,” and the individuals who are responsible for arranging the photography services, referred to as “the Client.” These terms represent the complete agreement between both parties, and any changes or adjustments to these terms will only be valid if agreed upon in writing by both parties.



The client acknowledges and accepts that they are not purchasing the Image(s) outright but rather obtaining a license to use the Image(s) according to the terms specified in this agreement. It is important to note that acquiring the copyright to the Image(s) would always incur a much higher cost compared to the licensing fee.

The license period commences upon the date when the photographer receives full payment of the invoice and delivers the images.

Unless otherwise agreed upon, any rights granted to the client are always non-exclusive, non-sub-licensable, and non-transferable. The client is prohibited from using the Image(s) in a logo, corporate identity, trademark, or any other service mark.

The client’s utilization of the Image(s) will not result in a collaborative authorship.

The client must not alter or remove any copyright metadata embedded within the digital file without obtaining explicit consent from the photographer.

Unless otherwise agreed upon, the photographer retains the right to use the Image(s) for self-promotion purposes.

You may not, under any circumstances, alter, edit or change images including but not limited to photo editing applications and filters such as Instagram. 

Booking & payment

To reserve your session date in Tokyo, a ¥15000 retainer fee is required. For destination photo sessions, the retainer fee is ¥30,000. Please note that this fee is non-refundable. The remaining balance must be paid on the day of your session. If you decide to cancel, the retainer fee will be forfeited and cannot be applied to another session. However, if you don’t cancel and the photographer arrives at the session location, you will be responsible for paying the remaining balance. Gift Vouchers are valid for 12 months from the date of purchase and are non-refundable.

All invoices are due upon receipt. Adjustments of amounts or terms must be requested within ten days of invoice receipt. 

The payment must be completed using electronic services (Paypal/Stripe), bank transfer or cash. 


The commencement of your photo session shall take place at the designated time as stipulated in our correspondence via electronic mail. It is imperative that you arrive punctually, and in the event of any unforeseen delay or desire to reschedule, kindly notify us promptly via email or text message.

To demonstrate professional etiquette, the photographer shall be present at the designated location within a maximum period of 15 minutes following the agreed-upon time.



In the event of meteorological occurrences, encompassing but not restricted to typhoons, earthquakes, electrical storms, and heavy downpours that impede the feasibility of conducting the aforementioned sessions, it shall be mutually agreed upon to arrange for a rescheduling, taking into consideration the date and time convenient for the photographer. Alteration of the shooting location may be undertaken on the day of the session owing to prevailing weather conditions.

Rain or shine the photo session goes as planned unless the above mentioned.


The Photographer will be responsible for creative choices in terms of the images captured during the shoot, but will take into account the Client’s reasonable instructions in respect of the shoot brief. Following completion of the shoot the Photographer will deliver final processed images sized for social media and high resolution to the Client via a secure online gallery between 5 to 10 business days, but cannot guarantee urgent turnaround. Unless expressly agreed in writing the Client shall not be entitled to reject images on the basis of style or composition. The ownership of RAW image files lies with the Photographer, and they will not be provided.

General appearance and personal belongings

The client’s clothing and personal items are not the photographer’s responsibility in case of loss, damage, or alteration. It should be acknowledged that certain photos may result in dirtiness. It is ultimately the client’s responsibility to ensure that their clothing, makeup, hair, and overall appearance are as desired for the photos. The photographer’s role is limited to directing and capturing images of the client, and they are not liable for any issues related to style, makeup, hair, or other factors beyond their direct involvement in the photography process.

Children’s involvement

The photographer will make every reasonable effort to achieve the desired outcomes of the client in good faith. However, photography is a subjective form of art, and children can be unpredictable and may encounter behavioral or attention-related issues during the session. The client acknowledges that the photographer cannot and will not guarantee any specific results, including the client’s desired outcomes. If the client’s child fails to or is unable to cooperate during the session, the client is responsible for the full payment stated in this agreement. The photographer is not accountable for any undesirable behavior displayed by the child, such as different types of smiles, crying, shyness, grumpiness, non-cooperation, or refusal to have photographs taken.

Additional expenses

There are no travel expenses incurred for photo shoots conducted in Central Tokyo, Yokohama, and Kamakura. However, for destination photo shoots in places like Hakone, Kawaguchiko, Kyoto, and others, the client must select a minimum two-hour session and the business travel fee will vary depending on the destination. Please inquire about the specific fee before making a booking.

Terms of service

By checking this box I agree to the terms of service.